Daycare Staff Credential Tracking with Automatic SMS Reminders

Never miss a staff credential expiration again. KinderFile tracks CPR certs, background checks, and 4 other document types for your daycare staff — and sends automatic text reminders before anything lapses.

Start Your Free 90-Day Pilot
CPR/First Aid
Background Checks
TB Tests
Food Handler
State License
Mandated Reporter

You're Tracking Credentials on Spreadsheets. It's Not Working.

You have 12 staff members. Each one has 6 credentials that expire at different times. Background checks every 5 years. CPR every 2 years. TB tests. Food handler permits. State licenses. Mandated reporter training.

You're supposed to know when every single one is coming due — and make sure your staff renews on time. One lapse during an inspection can mean citations, fines, or a staff member who can't legally be left alone with children.

Right now you're using a spreadsheet, a whiteboard, or a binder full of photocopies. And things are slipping through the cracks.

How KinderFile Works

1

Import Your Staff

Upload your staff list with names, phone numbers, and credential expiration dates.

2

We Track Everything

KinderFile monitors all 6 credential types and shows you a real-time dashboard of what's current, what's expiring soon, and what's overdue.

3

Automatic Text Reminders

Your staff gets SMS reminders at 30, 14, and 3 days before any credential expires. You get notified at the 3-day mark.

6 Credential Types. One Dashboard.

CPR/First Aid Certification

Background Check (Federal + State)

TB Test

Food Handler Permit

State Childcare License

Mandated Reporter Training

Try KinderFile Free for 90 Days

We're looking for 5 daycare center directors in Prince George's County to pilot KinderFile. No cost. No credit card. No contract. All we ask is your honest feedback at Day 30, 60, and 90.

What you get:

  • Full access to KinderFile for 90 days
  • Onboarding call to import your staff list
  • Automated SMS reminders to your entire team
  • Director notifications when a credential hits the 3-day warning
  • Dashboard showing every credential and its status